See what’s happening on site, before it hits your budget.

Every part of the project has a budget. As purchase orders go out and invoices come in, you see planned cost, committed cost, and actual cost side by side — updated as the work happens, not weeks later.

• Target costs set once per activity, in a shared code structure — the same codes appear on purchase orders, site reports and invoices
• Monthly planning by project and work area, with a running forecast to completion
• One chart showing planned vs. earned vs. spent over time, plus what is physically still in stock on site
• Open book: every partner reads the same budget figures, so the total on screen is the total that was signed off
• Close a month and it is frozen — the table is archived as it stood, and can be re-opened later exactly as it was read at the time
• Each budget code carries its own comment thread, dated and signed — the explanation for a variance stays next to the figure
• Every export is a real Excel workbook — amounts, dates and percentages arrive typed, not as text to be re-formatted

Create a purchase order and it finds its own way through approval — based on the amount and which partner company raised it. No spreadsheet chasing signatures.

• Every order ties back to a contract, quotation or lump-sum agreement — never a number picked out of thin air
• Automatic routing by amount and by company
• Full history: who approved what, when, and every later change kept as a new, linked, separately approved order
• Submitted too fast? Recall it to draft, as long as no approver has ruled on it yet

The site manager logs the day on a tablet — crews, machine hours, materials in, work done, incidents, photos and delivery notes. Each line ties straight back to the purchase order it belongs to, so a delivery is recorded once, on site, and never re-typed at the office.

• Copy yesterday’s report in one tap, then change what changed
• Machines and materials come from the purchase order — unit, price, quantity left — never typed by hand
• Mistakes caught at entry, not at invoice time: a missing cost code, a quantity beyond the order, or a unit that contradicts the budgeted one blocks the report and says why
• Quantities can be entered the way the site actually counts them — tonnes where the budget is set in cubic metres — and are converted on the spot
• Every day shows what it cost and what it produced, side by side, so an unprofitable day is visible the evening it happens

An invoice is matched against the purchase order and what was actually delivered. Each line is then ruled by the validator named on the contract behind its order; a discrepancy stays pending instead of being quietly waved through.

• One invoice can cover several purchase orders

A subcontractor files its monthly Application For Payment against its contract — and its purchase order, when there is one. The validator named on the contract approves or rejects each line; the last approval certifies the claim.

• Certifying the claim records the delivery on the order, in quantities — nothing to enter a second time
• Only certified claims count as earned value in the budget
• No e-mail leaves the platform without the sender confirming it first

Incident reports, toolbox talks and management safety walks are filled in on site, on the same platform as the cost. And the platform knows which certificate or machine inspection is about to run out, before someone turns up to work without it.

• Three safety forms in the field: incident sheets, quarter-hour safety briefings, and supervision safety walks against a fixed checklist
• Every person and every machine has a record: certificates, training, inspections, each with its own validity period
• A monthly reminder lands with the site managers listing what expires in the next 90 days — nothing is discovered on the day it lapses
• A QR code on the employee’s badge opens their record on the spot

Photos taken on site are filed with the project, the date and the position they were taken from — so a dispute six months later is settled by a picture rather than a memory. And the training the crew was given is on the same platform, in their own language.

• Photo albums per project, tagged and captioned, positioned automatically from the photo itself
• One gallery gathers every site photo already attached elsewhere — daily reports, deliveries, safety forms — instead of leaving them scattered across records
• A photo can be annotated without ever overwriting the original
• Training videos dubbed and subtitled per language, played straight on a phone or tablet on site